Job Description

Summary:

The Administrative Assistant supports both the Practice Administrator and the Physical Therapy Administrator by coordinating daily administrative functions, tracking task follow-ups, and ensuring smooth execution of internal operations. This dual-support role is ideal for someone who is highly organized, dependable, and able to manage multiple responsibilities in a fast-paced environment.

Key Responsibilities:

• Assist with credentialing tasks, contract tracking, vendor communications, and document management.
• Coordinate meeting logistics, take notes, and follow up on action items for both administrative leads.
• Monitor project timelines, maintain shared calendars, and manage internal reminders and communications.
• Assist in preparing reports, gathering data, and performing basic administrative audits as needed.
• Help manage internal task systems or spreadsheets related to compliance, HR, facilities, and scheduling.
• Provide general office support such as supply orders, signage, file maintenance, or internal announcements.
• Support occasional initiatives such as training coordination, onboarding support, or process documentation.
• Serve as a liaison between admin leadership and front-line teams, helping with communication and alignment.

Qualifications:

• Prior administrative support experience in a healthcare or fast-paced office setting preferred.
• Excellent organization and time-management skills.
• Comfortable managing multiple leaders’ needs simultaneously.
• Strong written and verbal communication skills.
• High proficiency in Microsoft Office Suite, Google Workspace, and digital file management systems.
• Discretion and professionalism with confidential information.

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