Job Description

Administrative Specialist

Pride Health is hiring an Administrative Specialist for one of its clients in California.

This is a 3-month contract with competitive pay and benefits.

Location – Newport Beach, California– 92663

Pay range - $20 - $25 per hour. (Based on relevant experience)

Length of assignment – 3 months contract (LOA)

Shift – M-F 8 am - 5 pm; 100% onsite.

Job Summary

The Administrative Specialist serves as the first point of contact, both in person and for incoming calls to the department. This person provides key administrative support, playing an important role in the overall success of the department. Admin needs to be very polished/professional - they will be assisting with standard administrative duties such as daily calendar management, meeting minutes, small projects, stocking office/kitchen suppliers, confidential items, assisting managers with questions, etc. Due to the coverage nature of this role, it is an immediate need.

Job Duties

• Responsibilities include answering telephone calls and assisting callers, and in specialty areas, coordinating or scheduling appointments.
• Monitors and/or orders office supplies as needed as well as keeping supplies organized.
• Scheduling equipment repair and service.
• May distribute mail and process incoming/outgoing mail.
• Schedules room reservations for meetings and maintains room calendars as requested.
• Assists in the development of policies and procedures and departmental forms.
• Maintains confidentiality.
• Maintains up to date unit specific data, logs, and runs reports for management.
• Supports ongoing Programs or special Projects as needed.
• Additionally, the Administrative Specialist prepares agendas, records and transcribes meeting minutes.
• Compiles data, reviews data for discrepancies and trends, suggests solutions, prepares reports and organizes projects.
• Processes billings and PO’s.
• Able to multitask and balance workload between complex projects and clerical duties.
• Performs other duties as assigned.

Requirements

• High school diploma or equivalent required.
• Bachelor’s degree in healthcare-related field preferred.
• Minimum 4 - 7 years' experience required.
• Four (4) years’ administrative support experience in a health care or medically related field preferred
• Advanced knowledge of Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, plus healthcare database systems required.

Benefits Pride Global offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors.

Equal Opportunity Employer As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics

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