Full-time Project Manager Assistant (PMA) needed with a growing company in De Pere WI. Hours are Monday – Friday 8:00am to 4:30pm. Salary: $55K - $65K based on experience. Full medical, dental, matching 401K. PMA will be responsible for completing project support tasks on assigned project(s), from initiation to completion. The duties will also include assisting with project planning, scheduling, and coordination, as well as communicating with clients, vendors and subcontractors.
Responsibilities:
Project Coordination/Administrative Support:
Confidently coordinate and oversee the execution of all the project activities, including submitting RFIs, submittals, schedule, and various correspondence from the initiation to completion of assigned projects.
Provide general administrative support to teams including data entry, filing, and record-keeping.
Coordinate with subcontractors, suppliers, and other project stakeholders. Assist with new customer and vendor setup.
Verifying project documents and assisting with tool and equipment requests.
Verify and document field work completed.
Use/learn Vista, Project Sight, and other similar Project management software.
Document Management:
Organize and maintain project documentation, including contracts, drawings, permits, correspondence, and photos.
Ensure all project documentation is accurately filed and easily accessible to team members. Review project close-out document requirements, assemble and submit.
Communication Support:
Facilitate communication between project team members.
Schedule meetings, prepare meeting agendas, and take meeting minutes as required.
Assist in drafting correspondence, reports, and presentations related to project progress.
Skills:
High school diploma or equivalent; additional education or training in project management or electrical engineering is a plus
Previous experience in a similar role within the electrical contracting or construction industry preferred
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software
Strong organizational skills with keen attention to detail
Excellent written and verbal communication skills
Strong analytical and problem-solving skills
Ability to work effectively in a fast-paced environment and prioritize tasks
Proficiency in project management tools and software
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