Job Description

Job Title: Data Entry Clerk – Accounting

Location: Creative STEAM Academy

Position Type: Part-Time (in-person and remote)

Position Summary

The Data Entry Clerk – Accounting is responsible for maintaining accurate financial records for our learning center. You will ensure that family tuition payments are recorded correctly, purchase orders (POs) from Charter schools are received and logged, and monthly accounting reconciliations are completed in a timely manner. Contact families for payment reminders. Your attention to detail and organizational skills will help keep our billing and accounts receivable processes running smoothly.

Key Responsibilities

• Monthly Revenue Reconciliation
• Post and verify all family tuition payments in the accounting system
• Reconcile tuition income against bank deposits and tuition schedules
• Accept PO's and invoice Charter Schools

• Purchase Order Management
• Receive and log all incoming POs from charter schools, services, and field trips
• Match POs to invoices and mark as “paid” or “pending”

• Accounts Receivable & Billing
• Generate and distribute monthly tuition statements and invoices
• Follow up on delinquent accounts; coordinate with families to resolve billing issues

• Data Entry & Recordkeeping
• Enter financial transactions (payments, credits, adjustments) into our accounting program.
• Maintain an organized filing system—both digital and paper—for all payment records and POs

• Reporting & Analysis
• Produce monthly reports showing outstanding balances, cash receipts, and PO status
• Alert management to discrepancies or trends in payment patterns

• Customer Service
• Respond to family inquiries regarding billing, payment deadlines, and statement details
• Liaise with teaching and administrative staff to verify service dates and attendance data

• Process Improvement
• Recommend and implement best practices for data integrity, workflow efficiency, and internal controls

Qualifications & Skills

• Education:
• High school diploma or equivalent (Associate’s degree in accounting or business preferred)

• Experience:
• 1–2 years of experience in data entry, bookkeeping, or accounts receivable
• Familiarity with QuickBooks, Google Workspace, and Microsoft Excel

• Personal Attributes:
• Exceptional attention to detail and organizational skills
• Strong communication and customer-service orientation
• Ability to handle sensitive financial information with discretion
• Self-starter who can manage multiple deadlines in a fast-paced environment

Working Conditions & Benefits

• Collaborative, supportive team environment at a TK–12 learning center
• Flexible hours to accommodate peak billing cycles
• In-Person training and remote work
• Opportunities for professional development in accounting and educational administration

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