Executive Assistant Job at Hirewell, Wheeling, IL

aWNSRFEyMGVUcEFxaTZTSk9hcmRteWlDUmc9PQ==
  • Hirewell
  • Wheeling, IL

Job Description

The Executive/Administrative Assistant is responsible for managing various administrative duties and communications for the President/CEO and additional executives as needed. Proactively assists in coordinating schedules for senior executives, assists in prioritizing functions and appointments, ensures meetings, deadlines, presentations, and other duties of the office are carried out seamlessly, and assists other departments to the extent relevant in similar activities. This includes facilitating communication, preparing presentations or other written materials, planning events, distributing information, drafting agendas, minutes of meetings, and scheduling tasks.

  • Completes projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, problem-solving, and making adjustments to plans.
  • Relevant calendar management for multiple executives.
  • Strong MS Office (PowerPoint and Excel active user, in addition to Word)
  • Assists in prioritizing and maintaining individual executives' calendars for meetings, calls, board meetings, and travel.
  • Maintains contact files.
  • Manages domestic and international travel arrangements and meeting activity by ensuring itineraries and agendas are developed, booking transportation, arranging lodging, meeting accommodations, and similar.
  • Responsible for general administrative functions of above activities and assists with the continuous improvement of their functions.
  • Takes an active part in and is responsible for corporate charity functions.
  • Assists with employee functions and coordinates various company activities.
  • Work on events or activities as senior executives designate, which may involve extensive planning and execution (President's Conference, for example).
  • Prepares and confirms executive expense reports.
  • Serves as a go-to for general office inquiries throughout the company.
  • Partners with Human Resources for ad hoc projects as needed.
  • Organizes executive meetings, including various boards requiring presentation materials, incl. all practical related coordination such as organizing food/drink for internal or external functions.
  • Maintain contact and rapport with relevant peers throughout the industry.

Job Tags

Similar Jobs

Guthrie

Speech Pathologist - Skilled Nursing Unit - Part Time Job at Guthrie

 ...facilities and entity specific policies. Is familiar with and acts according to contents of applicable professional code, employee/handbook, unit Policy & Procedure and organizational policies. 9. Meets established organizational productivity standards within a fiscally... 

Promanco, Inc

Vice President, Real Estate and Development Job at Promanco, Inc

&##127959; We're Hiring: Vice President of Real Estate &##127969; Promanco, a privately held real estate management and contracting...  ...seeking a visionary VP of Real Estate to lead our property development and management efforts across a diverse portfolio. With millions... 

Walton Global

Senior Vice President, Capital Markets, West Job at Walton Global

 ...Asia, China and Canada. Position Summary The SVP, Capital Markets, is responsible for identifying and establishing contact with...  ...applicable FINRA and SEC rules and regulations Achieve a minimum level of daily calls, contacts, and other activity metrics ... 

Sanrio, Inc.

Brand Sports Collaborations & Events Manager Job at Sanrio, Inc.

 ...to the ballpark, the arena, the pitch, and beyond. &##127936;&##127954;&##127944; Sanrio North America is looking for a Brand Sports Collaborations & Events Manager to lead the planning and execution of Sanrios growing portfolio of sports collaborations across... 

Phillips Brothers Real Estate

Junior Real Estate Project Manager Job at Phillips Brothers Real Estate

 ...Job Title : Junior Real Estate Project Manager Location: Alpharetta, GA Office requirements : In-office Monday through Thursday 8:00 AM to 4:00 PM. Work from Home Fridays. Unlimited PTO. Infrequent site visits on an as-needed basis. About us: Phillips Brothers...