Executive Personal Assistant Job at Career Group, San Francisco, CA

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  • Career Group
  • San Francisco, CA

Job Description

A rapidly scaling and highly reputable AI company in San Francisco is seeking an experienced Executive Personal Assistant to provide comprehensive support to a very busy and high-profile CEO. This role is best suited for someone who thrives in a dynamic, fast-paced environment, has a 24/7 service mindset, and takes pride in managing both high-level executive needs and hands-on personal tasks with equal enthusiasm. This is an exciting opportunity to be a part of an innovative company within a role that offers growth.

***Please note this is a fully onsite role in San Francisco (FiDi) with required overtime and occasional travel.

Key Responsibilities:

  • Manage all business, personal, family, and household calendars, including appointments, events, travel, and special occasions
  • Coordinate complex domestic and international travel for both business needs and family travel, serving as point of contact throughout, managing itineraries and processing expenses.
  • Arrange all meeting logistics both internal and for high profile external clients
  • Oversee full-scale household operations: vendor management, maintenance scheduling, property logistics, and organization
  • Run personal errands, gifting, shopping, reservations, and ad hoc requests with speed and discretion
  • Plan and execute private family events, dinners, and celebrations
  • Track and reconcile expenses and assist with household budgeting
  • Serve as liaison between the executive, family, vendors, and household staff
  • Respond quickly to urgent, after-hours needs while exercising sound judgment and confidentiality
  • Maintain files, contacts, records, and office supplies
  • Support special projects and cross-functional initiatives
  • Travel 1–2 times per quarter as needed

Qualifications:

  • 5+ years of Executive Assistant and Personal Assistant support for high-profile or UHNW principals and/or senior executives
  • Strong track record managing personal and household operations in demanding environments
  • Highly proficient in Google Workspace, Slack, Notion, Signal, WhatsApp, and modern productivity tools
  • Exceptionally polished, proactive, and resourceful — a step ahead at all times
  • Able to interface with high-profile individuals with professionalism and discretion
  • Comfortable working as part of a collaborative support team
  • Fully accessible mindset — willing to work outside standard business hours

Salary:

$145,000 – $165,000

Competitive Base Salary + Benefits

Job Tags

Work at office,

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