Job Description

Executive Personal Assistant

Midtown Manhattan, NYC

Full Time, Permanent Position

Summary:

Our client, a prestigious and highly regarded family office, is seeking an Executive Personal Assistant to provide high-level concierge services. This role requires a proactive and highly organized professional to support an Ultra High-Net-Worth individual with personal and logistical tasks as well as day-to-day operations.

The ideal candidate will have experience working with executives or high-net-worth individuals, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Job Description:

• Provide high-touch concierge and personal assistant services, ensuring seamless day-to-day support.
• Manage personal errands and coordinate logistics between multiple locations, including the client’s home and office.
• Conduct research, summarize findings, and present actionable recommendations.
• Prepare documents, correspondence, and presentations for various personal and business needs.
• Assist with medical and health-related paperwork, scheduling, and coordination.
• Troubleshoot simple IT-related issues and provide step-by-step guidance on device management.
• Liaise with household staff, track work progress, and oversee home maintenance projects.
• Develop and maintain vendor relationships, ensuring service agreements and quality standards are met.
• Maintain detailed records for subscriptions, car services, expenses, and home-related services.
• Coordinate mail and package deliveries through certified mail, FedEx, and other methods.
• Manage travel logistics, including flights, hotels, ground transportation, and itinerary planning.
• Lead and oversee special projects, track progress, and provide status updates.
• Implement and manage administrative processes to enhance efficiency.
• Flexibility to work extended hours, weekends, and at multiple locations as needed.
• Additional responsibilities as assigned based on evolving client needs.

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