Job Description

Finance Manager Position Description

The Hudson River Valley Greenway is seeking a Finance Manager to oversee all organizational financial and related activities.

The Hudson River Valley Greenway (the "Greenway") is a state sponsored program created to facilitate the development of a regional strategy for preserving scenic, natural, historic, cultural and recreational resources while encouraging compatible economic development. The Greenway consists of two organizations, within the state executive department, to facilitate the Greenway process: the Hudson River Valley Greenway Communities Council (a state agency) and the Greenway Conservancy for the Hudson River Valley, Inc. (a Public Benefit Corporation). The Conservancy also manages a nonprofit, the Greenway Heritage Conservancy HRV, Inc.

The Hudson River Valley National Heritage Area was established by Congress and is managed by the Hudson River Valley Greenway. It includes 250 communities in ten counties bordering the Hudson River for 154 miles of tidal estuary. This area is approximately three million acres of Hudson Highlands, Catskill Mountains, rolling farmland and villages, small cities, and hamlets. The region extends from the confluence of the Mohawk and Hudson Rivers, south to the northern border of New York City.

Manage Activities of External Accounting Firm, including:

1. Day-to-Day Financial Management and Record Keeping

• Responsible for standard book/record keeping tasks in accurate and timely manner, including managing payables and receivables, making bank deposits, monthly bank reconciliations; reconciling credit card statements and maintaining records of supporting documentation.

• Maintain financial books and records using QuickBooks Online, including general ledger, according to generally accepted accounting principles, and organizational policies.

• Administration and management of Payroll and assistance with Human Resource Management • Manage employee time sheets, including processing approved holidays and leave requests

• Analyze and utilize employee time data to accurately allocate resources across program areas

2. Preparation of Internal Financial Statements

• Prepare accurate financial statements on a quarterly and as needed basis, along with other statements as requested • Manage year-to-date performance compared to budget and prior year

• Participate on the Finance Committee and at Quarterly Board Meetings to present financial reports and budgets 

3. Audits

• Prepare draft financial statements at end of fiscal year (3/31)

• Serve as primary liaison with auditor(s) and prepare all required schedules

• Coordinate preparation and filing of Federal Form 990 and NYS CHAR 500 with auditor(s)

• Complete and Submit NYS PARIS report and other year-end closeout items

Management Responsibilities

1. Serve as the primary fiscal liaison between the HRVG and NYS Office of General Service’s Business Service Center; NYS Comptroller’s Office, the National Park Service; and various other federal and nonprofit granting agencies to facilitate all financial transactions and reporting requirements.

2. Preparation of Budgets

• Working with the Executive Director, prepare annual operating budgets

• Prepare ongoing budget reports for board meetings and various committees

• Prepare on-going and as-requested budget reports for NYS

• Assist other staff on an ongoing basis with program area budget preparation, grant applications, annual workplan budgets, and project-based activities

• Coordinate with staff on a regular basis to reconcile program area budgets

3. Contract and Vendor Management

• Assist with preparation of requests for proposals and bids

• Prepare contracts for use with consultants and vendors

• Serve as lead staff for matters related to procurement and conflict of interest

• Obtain W-9s, insurance certificates and similar information from all vendors

• Prepare annual 1099 and 1096 forms and file with federal and state authorities

4. Grants Management, Drawdowns, and Payment Requests

• Responsible for the development and administration of all organizational agreements, memorandums of understanding, and contracts

• Manage, after award, the tracking, contract management, reconciliation, and closing out of all grant awards, sponsorships, and other non-competitive awards made to external partners

• Coordinate the drawdown of state and federal resources and other public and private sector sources; reconcile agreements on a regular basis, and submit timely reports

• Track and document matching funds across the organization (cash and in-kind)

Communication, Planning, and Reporting

1. In coordination with the Director of Operations and Executive Director, review invoices to external accounting service on a bi-weekly basis

2. Manage and reconcile ADP Online Leave, Time, and Program Tracking

3. Prepare and submit all state and federal financial reports utilizing a variety of external online programs to facilitate the process.

4. Coordinate on an ongoing basis with program/project managers to provide ongoing support for grant administration, sponsorships, resource development activities, and other project or program fiscal requirements. Provide support for New York State administrative requirements relating to fleet and property

5. Develop (individual) annual work plan consistent with organizational goals and strategic plans and provide progress reports as needed

6. Perform a variety of regular and as needed administrative functions

7. Other finance related duties as may from time to time arise.

8. Other duties agreeable to both parties Position Requirements Position reports to the Executive Director

Preferred Qualifications:

• Bachelor’s Degree from an accredited college or university in accounting, finance, or related field

• Progressively responsible financial management experience with not-for-profit or public sector organization(s) (required).

• Highly proficient with QuickBooks Online and file sharing programs, and computer technology

• Experience in financial management and record keeping

• Experience with managing sensitive information

• Highly organized

• Valid driver’s license

• Occasional travel required, including overnight

• A team player

Enhanced Qualifications:

• Extensive experience managing grant contracts from award through closeout.

• Experience with grant management software

• Experience with state and federal financial and contractual protocols

• Master’s Degree from an accredited college or university

• High interest in the mission of the Hudson River Valley Greenway/National Heritage Area

Compensation

Salary: Beginning at $93,659 and rising to $118,388 at the end of the 7-year step-up process. Includes state benefits including NYS Retirement System, Health Insurance, paid holidays, generous vacation, personal, and sick leave. The successful candidate will report to the executive director. This is not a state position.

The position is based at the organizational headquarters in Albany, NY. The region offers a wonderful quality of life rich in historic, cultural, and recreational amenities. A hybrid approach of in-person office presence and telecommuting is negotiable.

Applications

Application submissions: Send cover letter and resume in strictest confidence to Andy Kitzmann, Executive Director: Andy.Kitzmann@HudsonGreenway.ny.gov. Priority will be given to applications received prior to Friday, June 27, 2025.

Your cover letter (strongly encouraged) and resume should clearly demonstrate your track record of success in organizational financial management.

Employment will be contingent upon a satisfactory background check.

Equal Opportunity Employment

Hudson River Valley Greenway is committed to creating and maintaining an inclusive, diverse, and equitable workplace. These values not only guide our work; we believe they are essential to fulfilling our mission to improve mandated representation in New York State. HRVG staff share responsibility for creating a more inclusive workplace. Diverse voices and perspectives only strengthen our ability to create transformational change. Candidates from diverse backgrounds are encouraged to apply.

HRVG welcomes all candidates regardless of age, race, creed, color, sex, sexual orientation, gender identity, national origin, miliary or veteran status, disability, predisposing genetic characteristics, marital or marital status, domestic violence, victim status, arrest record or criminal conviction history.

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