Job Description

Position Summary

The Legal Assistant position provides administrative assistance and primary support for assigned firm attorneys as well as participation in Legal Assistant Support Teams. Professionalism and confidentiality are essential in this role.

Qualifications, Knowledge, Skills and Abilities:

• At least three (3) years of experience in a litigation or legal environment.
• Stable tenure with previous employers.
• Advanced Microsoft Office and Teams skills.
• Substantial experience working with electronic court filings in both state and federal courts.
• Experience managing and organizing large files both manually and electronically.
• Outstanding verbal and communication skills.
• Experience with Netdocs or a similar document management system.
• Experience with LMS+ or a similar timekeeping system.
• Professional demeanor.

Essential Duties and Responsibilities include, but are not limited to, the following:

The following are the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

• Prepare and format legal and/or administrative correspondence and documents for assigned attorneys, including Master Captions, draft shells and Proof of Service.
• Maintain Proof of Service for all matters.
• Prepare Table of Contents and Table of Authorities.
• Proofread and review formatting of final documents.
• Manage and maintain both physical and electronic case files for assigned attorneys.
• Enter billable time into LMS+ as requested by assigned attorneys.
• Book travel arrangements for assigned attorneys.
• Arrange depositions, mediations, or other proceedings on behalf of assigned attorneys.
• Communicate with Court, opposing counsel, and clients as needed.
• Calendar all relevant dates for all attorneys assigned to matters on which Legal Assistant is assisting.
• Responsible for filing legal documents electronically or manually as required.
• Draft Pro Hac Vice applications and obtain Certificates of Good Standing as needed.
• Work with vendor to prepare, finalize, and serve subpoenas.
• Ensure assigned attorneys receive all documents, correspondence, alerts, or any other information pertaining to their assigned cases as soon as possible upon receipt.
• Complete Check Requests and Reimbursement Forms for assigned attorneys as needed.
• Maintain attorney state and ECF court logins.
• Print and circulate attorney prebills.
• Assist with any administrative support/functions assigned attorneys may undertake for special projects and/or events.
• Locate and apply local court rules and standing orders in filings and work product.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description is not a comprehensive listing of responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Additional Responsibilities:

• Provide backup receptionist duties as needed, including retrieving mail.
• Maintain front office, kitchen, and conference rooms.
• Maintain a clean workspace.
• Welcome guests.
• Order meals.

Work Environment

This job operates in a professional office environment, primarily in-office.

Essential Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate and exchange information so others will understand. This position requires prolonged periods working in a stationary position at a desk and on a computer. This position requires the ability to move about the office, use office machinery and occasionally move files up to 15 pounds.

Expected Work Hours

Usual and customary days and hours of work are Monday through Friday, between 9:00 a.m. to 6:00 p.m., but may vary depending on business needs and requirements of this professional role.

Travel

No travel is expected in this position.

Equal Employment Opportunity Statement

MH provides equal employment opportunities to all employees and applicants for employment without regard to race (including traits historically associated with race, which may include the individual’s hair and grooming), ethnicity, color, religion (including reasonable accommodation of religious beliefs, observances, or practices), religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic conditions), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), reproductive health decision making, gender, gender identity, gender expression, age (40 years and over), sexual orientation, veteran or military status, medical leave or other types of protected leave (including requesting or taking approved leave under the Family and Medical Leave Act or applicable state leave act), domestic violence victim status, political affiliation, lawful off-duty cannabis use (California employees only), and any other characteristic protected by local, state or federal antidiscrimination law covering employment. In addition to federal law requirements, MH complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

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