Job Description

Position: Legal Assistant

Position Type: Permanent

Location: Roseland, NJ (hybrid schedule after 90 days)

Hours: Business Hours

We are looking for a detail-oriented and proactive Legal Assistant to provide comprehensive support to attorneys in a client-driven Healthcare Department. This role demands strong attention to detail, excellent organizational skills, and a dedication to delivering outstanding client service in a high-volume environment.

What you will be doing:

· Coordinate multi-layered scheduling needs, including appointments with clients and third parties, while maintaining detailed attorney calendars.

· Prepare and process retainer agreements, client correspondence, pleadings, orders, and other documents related to healthcare legal matters.

· Efficiently manage incoming mail, faxes, and contract forwarding.

· Oversee client documents, email databases, and conduct conflict searches.

· Open new matters, including litigation cases, with precision while upholding ethical standards.

· Manage calls, meetings, and reminders for the team, clients, and opposing parties; prepare attorneys with necessary materials and ensure deadlines are tracked.

· Provide exceptional client support and draft professional correspondence.

· Manage emergent matters and organize client conferences, ensuring adherence to department protocols.

· Assist with billing processes, time entry, and collections follow-up.

· Maintain strict confidentiality and ensure compliance with healthcare privacy laws and firm policies.

What experience we are looking for:

· Minimum of 3+ years’ legal assistant experience at a law firm; experience in healthcare law a plus.

· Proficient in Microsoft Office Suite (Word, Excel), Kofax (Adobe), DocuSign, Zoom, and NetDocuments, SurePoint, or similar case management software.

· Expertise in calendar and inbox management.

· Highly organized with exceptional multitasking and prioritization skills.

· Initiative-taking team player with proficiency in both collaborative and independent work.

· Strong critical thinking skills in fast-paced environments.

· Skilled in composing, editing, and proofreading legal documents.

· Capable of coordinating routine administrative tasks.

· Polished, professional demeanor with clear communication skills.

WorkDynamX and our Client are Equal Opportunity Employers.

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