Medical Office Manager Job at The Nagler Group, Needham, MA

aWNkQVJHMFpUcEFwanFxTVBxTGRtQzJCUkE9PQ==
  • The Nagler Group
  • Needham, MA

Job Description

Position Title: Office Manager

Position Type: Permanent

Location: Needham, Massachusetts

$30-35/hour

Administrative Support:

  • Provide general office support and organization across a team of ~50 staff members
  • Answer and direct incoming calls; gather and manage patient information
  • Welcome and assist patients and visitors
  • Schedule, update, and manage appointments
  • Scan, fax, file, and maintain documents
  • Support clinical and administrative leadership
  • Assist with basic technology needs (e.g., phone and server troubleshooting)
  • Maintain and manage office systems and databases

Billing and Finance:

  • Oversee client billing processes and assist with monthly accounts receivable
  • Monitor accounts sent to collections
  • Manage all financial transactions including invoicing, payments, and reconciliations
  • Maintain the general ledger and prepare management reports
  • Utilize QuickBooks (PC-based) for bookkeeping functions
  • Conduct strategic data analysis and reporting for senior leadership

Human Resources:

  • Handle HR administrative tasks including onboarding and offboarding
  • Credential clinicians with insurance companies
  • Administer staff benefits, health and dental insurance enrollment/changes, and COBRA compliance
  • Ensure compliance with HR policies and BNS guidelines

Work Environment & Details

  • Schedule: Monday to Friday, 8:00 AM – 5:00 PM (some flexibility with hours)
  • Location: Onsite in Needham, MA, 5 days/week; occasional remote work allowed for emergencies or inclement weather
  • Team: Collaborates with 4–5 administrative staff; no direct reports or delegation
  • Tech: Mac-based office; QuickBooks (PC version) is used for accounting
  • Compensation: $30–$35/hour depending on experience

Job Tags

Permanent employment, Casual work, Work at office, Remote work, Monday to Friday,

Similar Jobs

Goyette Mechanical

Service Dispatcher Job at Goyette Mechanical

Goyette Mechanical, founded in 1928 in Flint, Michigan, is a third-generation, family-owned contractor specializing in plumbing, HVAC, electrical, and mechanical services for residential, commercial, and industrial clients. Known for its 24/7 responsive service, Goyette...

BHE GT&S

Associate Regulatory Analyst/Regulatory Analyst/Sr Regulatory Analyst Job at BHE GT&S

 ...Associate Regulatory Analyst, Regulatory Analyst or Sr Regulatory Analyst at our headquarters in Glen Allen, VA. RESPONSIBILITIES Provides supporting information for the pricing of customer services and the derivation of cost recovery factors. Gathers, reviews,... 

Class A Jobs 411

CDL-A Trainee Truck Driver | Paid Training Available | Harrisburg, PA Job at Class A Jobs 411

 ...CDL-A Trainee Truck Driver | Paid Training Available | Harrisburg, PA No Experience Required Start Earning Immediately If youre ready to begin a long-term trucking career, our CDL-A trainee program based in the Harrisburg, PA area offers paid training, a professional... 

Nestle Operational Services Worldwide SA

Analytical Chemist (Organic) Job at Nestle Operational Services Worldwide SA

 ...to the table and together we will continue to work towards being one of the most trusted companies in pet care. As an Analytical Chemist, you will execute and interpret complex procedures and protocols within a project or goal. You'll be a great fit if you are a self-... 

Phillips Brothers Real Estate

Junior Real Estate Project Manager Job at Phillips Brothers Real Estate

 ...Job Title : Junior Real Estate Project Manager Location: Alpharetta, GA Office requirements : In-office Monday through Thursday 8:00 AM to 4:00 PM. Work from Home Fridays. Unlimited PTO. Infrequent site visits on an as-needed basis. About us: Phillips Brothers...