Job Description

Office Assistant – Administrative Support

We are looking for a  dedicated and detail-oriented Office Assistant to help manage the daily administrative operations of our company. The ideal candidate will have experience in a  service-based industry , be highly organized, and work efficiently under pressure with minimal supervision. This role requires strong attention to detail, discretion, and the ability to implement  new and effective solutions to improve workflow.

Responsibilities:

• Answer phones, schedule jobs, and assist the lead dispatcher using  Dispatcher software
• Maintain and organize office operations to optimize efficiency
• Enter purchase orders using  QuickBooks
• Assist with  payroll processing and weekly timesheets
• Handle permit applications and schedule inspections across various cities
• Perform light accounting tasks, including  accounts payable, accounts receivable, reconciliations, and data entry
• Pick up mail from the PO Box and make weekly deposits
• Work with out marketing team to brainstorm and create new ideas

Qualifications & Skills:

• Experience as an  Office Assistant in a service-based company (preferred but not required)
• Proficiency in  QuickBooks and  ServiceTitan
• Strong computer skills and familiarity with  MS Office
• Excellent organizational and time management abilities
• Strong written and verbal communication skills
• Ability to work independently and under pressure

If you are a  proactive and reliable professional looking for a dynamic role in a fast-paced environment, we’d love to hear from you!

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