Job Description

Position Overview:

We are seeking a proactive and highly organized Sr. Office Manager to oversee front desk and office operations in a co-located workspace in Chicago. The ideal candidate will ensure smooth daily operations, provide administrative support, and manage office logistics, facilities, and event coordination.

Note: This opportunity is a full-time, fully on-site role M-F (8am - 7pm).

Responsibilities:

• Greet and assist visitors professionally
• Answer and direct phone calls appropriately
• Maintain a clean, organized reception and office space
• Oversee office maintenance and vendor relationships
• Manage mail, packages, and office supply inventory
• Coordinate catering for meetings and events, including setup/cleanup
• Schedule appointments, meetings, and conference room bookings
• Plan and coordinate travel arrangements for staff
• Process office and travel expenses, maintaining accurate records
• Assist with administrative tasks such as data entry, filing, and document preparation
• Support HR with onboarding procedures for new hires
• Foster efficient communication and workflow across departments
• Handle sensitive information with discretion

Qualifications:

• High school diploma or equivalent; additional qualifications in office administration a plus
• Proven experience in a similar role, ideally in a fast-paced environment
• Strong organizational, multitasking, and problem-solving skills
• Excellent communication and interpersonal abilities
• Proficiency in Microsoft Office, Google Workspace, Notion, and Slack preferred
• Reliable transportation required for occasional errands
• Ability to lift up to 25 lbs when necessary

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