Job Description

We have a current opportunity for a Legal Office Assistant on a contract basis. The position will be based in Albany. For further information about this position please apply.

The Position

• Schedule: 5 days onsite - Albany, NY
• Length: 3 months to start, possible extension
• Pay: $25/hr

Responsibilities

• Answer main telephone line
• Prepare Client Vendor Invoices for Payment
• Send Legal Service Invoices to Client
• Light Bookkeeping
• Create and maintain case and mail lists
• Log and track all faxes and overnight deliveries
• Save items to document managing system in a cohesive manner; experience with iManage a plus
• Calendar items
• Prepare form and simple letters
• Copy and compile documents, CDs and flash drives
• Download document productions from external links
• Greet and screen guests
• Maintain a neat and professional reception and conference room areas
• Coordinate all conference room schedules
• Additional tasks as requested

Qualifications

• Minimum of 1 year experience in a law firm setting
• Good working knowledge of legal documents
• Prior experience with law office processes; in the area of litigation is a plus
• Must have data entry and typing skills with proficiency in Microsoft Office (Word, Outlook, Excel) and Kofax PDF or similar program
• Ability to work in a team-based setting to support paralegals, legal secretaries and attorneys
• Excellent organization, attention to detail, strong written and verbal communication skills
• Must be highly dependable and able to work well in a team environment.
• Ability to E-file in State and Federal Courts; is a plus
• Notary Public license a plus

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