Parttime Administrative Assistant Job at Westbrook Partners, Palm Beach Gardens, FL

anNGRFJtMFFUNWN2anF1TE9LL2RraTZBUXc9PQ==
  • Westbrook Partners
  • Palm Beach Gardens, FL

Job Description

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Location : This position is part-time and will be located on-site at the Palm Beach Gardens headquarters.

Work Schedule: Monday-Friday, 5 hours per day, excluding 30-minute lunch. Shift starts at 9:00am.

Responsibilities

  • Assist office of approximately 30 employees
  • Answer all general incoming calls
  • Point of contact for all guests, building management, deliveries, and vendors
  • Manage server tapes and office equipment – copier, postage meter (and assist New York I.T. team remotely as needed)
  • Manage office supplies and toner inventory, and purchase as needed. May require travel to pick up items if online delivery cannot be completed timely
  • Manage kitchen supplies for the office on a weekly basis
  • Sort and distribute incoming mail, as well as scan all invoices to appropriate contacts for approval, prior to sending to Accounts Payable
  • Mail out of weekly payables via USPS and FedEx
  • Mail out of bi-weekly payables via USPS and FedEx as needed
  • Prepare outgoing FedEx packages as needed
  • Prepare certified mailings and retain copies of notices and returns for Tax group
  • Order business cards for employees
  • Coordinate with Iron Mountain for storage and shredding needs
  • Manage inspections (Security101, server room AC, fire marshal, etc.)
  • Order lunch for the office twice weekly and for other meetings as needed. May entail traveling to pick up lunch orders
  • Create bank deposits and take them to the bank
  • Monthly AMEX statements distribution
  • Preparation of us employee expense reports (up to 10 individuals)
  • Events Coordination
  • Collaborate with the IT department for all Florida new hire setup and office IT needs
  • Other tasks as assigned by management

Qualifications

  • Bachelor's degree or equivalent experience
  • Strong interpersonal, customer service and communication skills
  • Ability to multitask
  • Experience with Concur expense and travel management software a plus
  • Proficient in Microsoft Office suite
  • Must have reliable transportation

Job Tags

Part time, Work at office, Remote work, Monday to Friday, Day shift,

Similar Jobs

FOX Rehabilitation

Physical Therapist - Elyria, OH Job at FOX Rehabilitation

Our team is growing, and were looking for top-caliber Physical Therapists to join us in our Elyria, OH area! Why FOX Rehabilitation? Pioneer of Geriatric House Calls to older adults in their communities. Provide physical therapy services in a 1:1 setting to help...

Insight Global

Data Analyst Job at Insight Global

 ...Overview: We are seeking a detail-oriented Data Analyst to review and analyze data processed through a custom-built automation tool. This role focuses on understanding why certain data elements are not included in automated scripts and evaluating how data interfaces... 

Guardian Security Services

Armed Security Officer Job at Guardian Security Services

 ...Security Officer needed for a Part-Time Armed Position in Joliet Are you a highly skilled and motivated individual looking for a dynamic role in the protective and security industry? Do you thrive in an environment where your dedication and commitment are valued? If yes... 

Dew Software

UI React Developer Job at Dew Software

 ...Job Title: UI React Developer Location: Plano, TX (Onsite) Interview: Mandatory...  ...experience in building modern, scalable web applications using ReactJS ,...  ...and product teams to deliver seamless end-to-end solutions. Optimize front-end performance and ensure cross-browser... 

McLaren Macomb Medical Center

MRI Technologist Job at McLaren Macomb Medical Center

Dept: MAC MRI Schedule : Nights; 11p-730a Hours per biweekly pay period : 80 Shift differential: $2.50 Sign On Bonus: $10,000**Pay is calculated based on experience Position Summary: Under general supervision and following established policies and...